DATA PROTECTION POLICY
Privacy & Data Protection Policy
Cognitra Group
Last updated: 2025
Cognitra Group is committed to protecting your privacy and personal data. This Privacy & Data Protection Policy explains how we collect, use, store, and safeguard information when you interact with our website, services, and communications.
1. Who We Are
Cognitra Group is an independent organisation focused on research, advisory, collaboration, and knowledge-driven projects.
We engage with individuals, institutions, experts, and organisations across various domains.
If you have questions about this policy, you may contact us at:
2. What Data We Collect
We only collect data that is necessary and proportionate, including:
a) Information you voluntarily provide
Name and surname
Email address
Organization or affiliation (if provided)
Message content (via contact, collaboration, or career forms)
Application materials (CV, cover letter, portfolio, if applicable)
b) Technical data (limited)
Browser type and device information
IP address (anonymized where possible)
Date and time of access
We do not collect sensitive personal data unless you explicitly choose to share it.
3. How We Use Your Data
Your data is used strictly for the following purposes:
Responding to inquiries and communications
Evaluating collaboration or project proposals
Managing recruitment and unsolicited applications
Improving website functionality and user experience
Meeting legal and regulatory obligations
We do not sell, rent, or trade your personal data.
4. Legal Basis for Processing (GDPR)
We process personal data based on:
Consent — when you submit a form or contact us
Legitimate interest — to respond to professional inquiries
Legal obligation — where required by law
You may withdraw consent at any time by contacting us.
5. Data Storage & Security
Data is stored securely using industry-standard protections
Access is restricted to authorised personnel only
Emails and submissions are handled through secure business email systems
We retain data only as long as necessary for the purpose it was collected.
6. Sharing of Data
We may share data only when strictly necessary:
With trusted service providers (e.g. hosting, email infrastructure)
When required by law or regulatory authorities
All partners are expected to comply with applicable data protection standards.
7. International Data Transfers
If data is processed outside the European Economic Area (EEA), we ensure appropriate safeguards are in place in accordance with GDPR.
8. Your Rights
Under GDPR, you have the right to:
Access your personal data
Request correction or deletion
Restrict or object to processing
Request data portability
Lodge a complaint with a supervisory authority
Requests can be sent to:
9. Cookies & Tracking
Cognitra Group uses minimal cookies, primarily for essential website functionality.
We do not use aggressive tracking, advertising cookies, or profiling without explicit consent.
10. Third-Party Links
Our website may include links to external platforms.
We are not responsible for the privacy practices of third-party sites.
11. Updates to This Policy
We may update this Privacy Policy to reflect legal or operational changes.
The “Last updated” date will always indicate the most recent version.
12. Contact
For privacy-related questions or requests, contact: